Posted 1 month ago
ABOUT THE COMPANY -- Vanguarde Artists Management
Vanguarde Artists Management Ltd. is an artist management company representing filmmakers (screenwriters, directors, producers, etc) in their careers. With a team comprising three senior representatives, three junior representatives, and two coordinators they advise roughly 200 clients with every aspect of their careers.
ABOUT THE ROLE -- Coordinator (focus on extraordinary executive assistance)
We are searching for a detail-oriented, organized, and energetic Coordinator to provide exceptional administrative support to the Co-Heads of the company.
We are a small team committed to building an elite artist management organization, and this position is a linchpin of our daily logistics and efficient operations. In this role, you will focus exclusively on assisting Co-Heads in every aspect of their work: managing their schedules, rolling calls, maintaining trackers, preparing submissions, providing meeting preparation, tracking deliverables, ensuring appropriate follow-up, and more (see below).
The perfect candidate for this role is proactive, highly organized, and meticulous. They will manage trackers, client information, and meeting details, ensuring that all information is current and readily available for tracking. This individual excels in handling administrative tasks, emails, and calls with minimal guidance, upholding consistent standards in scheduling and client communication. They are adept at anticipating needs and natural next steps, interpreting social cues effectively, and responding to feedback, always striving to be one step ahead in every task they undertake.
As Managers the Co-Heads are involved in many aspects of the company’s clients’ careers from determining the direction of their creative activity, intentional positioning in the market, opportunity generation, discriminating over projects, dealmaking and contracting, payments, and much more. As a result, managers have many competing demands on their time. It will be your job not only to keep up but to get head so that you can help them stay on-task so that they can focus on highest value activities and providing the best possible representation to our clients.
Requirements and characteristics:
Ongoing responsibilities:
APPLICATION
To be considered for this position, please email your resume to jobs@vanguardeartists.com with the subject ‘VAM Coordinator – Your Name’ and a short cover note.
Vanguarde Artists Management Ltd. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally-recognized protected basis under federal, provincial or local laws, regulations or ordinances.
We currently require that all personnel and visitors to our office are fully vaccinated against the COVID-19 virus. Given that many of the essential functions of this role must be performed on-site, this role requires full COVID-19 vaccination (subject to any exemptions or accommodations due to medical or religious reasons).
Vanguarde Artists Management in Toronto, Ontario, Canada
Vanguarde Artists Management in Toronto, Ontario, Canada